Arts Event Fund 2024-25

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Arts Event Fund

* indicates a required field.

Purpose of the fund

Through the Arts Event Fund, Palmerston North City Council will invest in events that contribute to Council’s vision for the City, in particular, Goal Two: A creative and exciting city. Council recognises the opportunities that arise from hosting significant events in Palmerston North, both in terms of economic growth and in developing the city as an arts powerhouse. 

To be considered for funding, the event must: 

  • Have the arts as a central focus.
  • Be of significant regional, national or international importance.
  • Be accessible to the community.
  • Positively profile the city of Palmerston North; and 
  • Provide an economic benefit for Palmerston North. 

See the Support and Funding Policy and Guidelines for more information on criteria and eligibility. 

For help, contact Cindy Nguyen at communityfunding@pncc.govt.nz or 06 356 8199.

 

Not sure if this is the right fund?

Fill out a Community Funding enquiry form. We will get back to you with advice on the right fund for your project.

Primary Contact

Must be a New Zealand phone number. 
Must be an email address. 

Group Details

Must be a New Zealand phone number. 
Must be an email address. 
Is your group a registered organisation? * Required
Response required.

Organisation details

Eg registered incorporated society; charitable trust
The Charity Registration Number provided will be used to look up the following information.
Click Lookup above to check that you have entered the Charity Registration Number correctly.
New Zealand Charities Register Information
Reg Number
Legal Name
Other Names
Reg Status
Charity's Street Address
Charity's Postal Address
Phone
Fax
Email
Website
Reg Date
Must be formatted correctly. 
The NZBN provided will be used to look up the following information.
Click Lookup above to check that you have entered the NZBN correctly.
New Zealand Companies Register Information
NZBN
Entity Name
Registration Date
Entity Status
Entity Type
Registered Address
Office Address
Must be formatted correctly. 

Umbrella organisation consent

An umbrella organisation is an established, registered organisation that is willing to oversee and monitor the use of grants made to unregistered groups.

The roles and responsibilities of an umbrella organisation are:

  • To receive and hold the grant on behalf of a community group.
  • To pay out the funds as required by the community group.
  • To pay out the funds in line with the purpose of the project for which funding was awarded.
  • To endorse accountability reports on the project.
  • To repay any unspent funds to the Palmerston North City Council.
Must be a New Zealand phone number. 
Must be an email address. 
The Charity Registration Number provided will be used to look up the following information.
Click Lookup above to check that you have entered the Charity Registration Number correctly.
New Zealand Charities Register Information
Reg Number
Legal Name
Other Names
Reg Status
Charity's Street Address
Charity's Postal Address
Phone
Fax
Email
Website
Reg Date
Must be formatted correctly. 
The NZBN provided will be used to look up the following information.
Click Lookup above to check that you have entered the NZBN correctly.
New Zealand Companies Register Information
NZBN
Entity Name
Registration Date
Entity Status
Entity Type
Registered Address
Office Address
Must be formatted correctly. 

Conflict of Interest

All known conflicts of interest (whether actual, potential or perceived) must be declared. Council officers involved in the funding process are also required to declare any conflicts of interest.

Are there any Palmerston North City Council staff members or elected members in your organisation? * Required
Response required.

Financial Statement

Groups or organisations must provide a copy of their latest financial statement. This can be a copy of the audited accounts, an income and expenditure statement or a copy of the unaudited management accounts.

If your group or organisation has reserves that are not being used for this project, you should include your reserves statement or policy.

Attach a file: Select stored file

    Grant Referral

    Have you been referred to this grant? * Required
    a date 
    a date 
    Must be a number. 

    Art Form

    Artform or cultural arts practice * Required
    Response required.
    Clear the selected value for Artform or cultural arts practice

    Project details

    How are they involved?
    For example, the number of bed nights, meals out likely to be booked by participants and attendees.

    The budget

    Are you GST registered? * Required
    Response required.
    Clear the selected value for Are you GST registered?

    Project costs

    Write down all the costs of your project and include the details, eg materials, venue hire, promotion, equipment hire, artist fees and personnel costs.

    Item e.g. hall hireDetail e.g. 3 days’ hire at $100 per dayAmount e.g. $300

    Must be at least 10 rows

    This number/amount is calculated. 

    Project income

    Write down all the income you will get for your project from ticket sales, sale of artwork, other grants, donations, your own funds, other fundraising. 

    Income e.g. ticket salesDetail e.g. 250 tickets at $15 per ticketAmount e.g. $3,750

    Must be at least 6 rows

    This number/amount is calculated. 

    Budget summary

    This number/amount is calculated. 
    a dollar amount A dollar amount

    Other financial information

    Tell us about any other funding you have applied for or received for this project.

    Date appliedWho toHow muchConfirmed
    Must be a dollar amount. 

    Must be at least 5 rows

    Supporting information

    If you have any additional material you would like us to refer to, please enter it below. This is not a requirement.

    Attach a file: Select stored file

      Promotion

      A marketing plan shows how you will promote your event to the public.

      Attach a file: Select stored file

        Health and safety and waste minimisation

        We need to make sure that events funded by PNCC are safe for all attendees. Depending on the nature and size of your event, you may need a formal health and safety plan. This plan should cover the hazards and risks of an event, including things such as traffic management, recycling and waste minimisation, healthy beverages, sun protection, and first aid.

        Please download the Council's template for Health and Safety plan here.

        Attach a file: Select stored file

          Terms of Agreement

          You will only be bound by these terms if your application is successful.

          1. In accepting the offer of funding from the Palmerston North City Council, the applicant agrees to:

          • complete the initiative as outlined in the application (or request permission in writing from the Council for any change to the initiative)
          • use the grant money for the expenses identified in the success letter
          • return any unspent funds
          • operate in an open and publicly transparent manner
          • manage the project in a financially prudent manner with full, up to date and accurate records
          • keep invoices/receipts and a record of all expenditure for seven years
          • participate in any funding audit of my organisation or initiative conducted by Palmerston North City Council
          • contact the Council to let them know of any public event or presentation that is funded by the Palmerston North City Council
          • positively acknowledge the support of the Palmerston North City Council in all relevant media and promotional activities, including incorporation of Council's logo in line with the provided identity guidelines.
          • give permission for my/our name, brief details about the initiative, and the amount of the grant to be made available to the public
          • ensure that service delivery adheres to legislative requirements, including requirements under the Vulnerable Children Act 2014, Health and Safety Act 2015, and Employment Relations Act 2020.
          • complete and return a written report no later than two months following the initiative. I/we understand the information given in the initiative result form will be referred to if I/we apply for further funding
          • notify the Council of any changes to office holders of the organisation, or changes to the organisation’s address or other contact details, should this occur before I/we return the final report.

          2. Palmerston North City Council shall not be liable for any loss or damage incurred or sustained by the applicant, or any of its employees, agents, contractors, customers or volunteers.

          3. Representatives of both parties to this agreement will discuss any issues relating to the achievement or non-achievement of the expectations outlined in the agreement. If either party identifies any issues, such discussions will take place as soon as practical.

          4. No alteration to, deletion from, or amendment to, any of the provisions of this agreement shall be binding on the parties unless both parties agree, and this agreement is recorded in writing.

          5. Palmerston North City Council may terminate this agreement, with two months written notice, where it considers there are serious performance problems against the expectations outlined in this agreement.

          6. In the event that the applicant fails to comply with these terms of agreement, Palmerston North City Council is entitled to terminate the agreement immediately. In the event of termination the applicant is required to repay the grant money to Palmerston North City Council.

          7. Council has policies to make funded events safe and healthy for our communities, please review the following policies and ensure your event complies where relevant:

          healthy-beverage-policy-2017.pdf (pncc.govt.nz)

          Sun protection policy – PNCC

          auahi-kore-smokefree-and-vapefree-policy-2020.pdf (pncc.govt.nz)

          Do you accept the terms of agreement outlined above? * Required
          Response required.

          Declaration

          You must agree to the below statements before submitting your application: * Required
          Response required.Response required.
          Clear the selected value for You must agree to the below statements before submitting your application: