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Celebrating Communities Fund 2019-20

This is a preview of the Celebrating Communities Fund 2019 form. When you’re ready to apply, click Fill Out Now to begin.

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Celebrating Communities Fund

* indicates a required field.

Purpose of the fund

The Celebrating Communities Fund supports events with the following outcomes:

  • Geographic communities are able to celebrate their strengths and share them with the city.
  • Communities of interest are able to celebrate their strengths and share them with the city.

Events are defined as gatherings of a celebratory, educational, competitive, commemorative or exhibitive nature. Events should be locally significant, of special interest to the people of Palmerston North, and enhance community well-being.

See the Celebrating Communities Fund guidelines for more information.

For help, contact Brooke Carter at communityFunding@pncc.govt.nz or 06 356 8199.

 

Not sure if this is the right fund?

Fill out a Community Funding enquiry form. We will get back to you with advice on the right fund for your project.

Group details

Any, but at least one field is required. 
Is your group a registered organisation?

This section is not applicable because of your response to question: "Is your group a registered organisation?" on page 1

Eg registered incorporated society; charitable trust
The Charity Registration Number provided will be used to look up the following information.
Click Lookup above to check that you have entered the Charity Registration Number correctly.
New Zealand Charities Register Information
Reg Number
Legal Name
Other Names
Reg Status
Charity's Street Address
Charity's Postal Address
Phone
Fax
Email
Website
Reg Date
Must be formatted correctly. 
The NZBN provided will be used to look up the following information.
Click Lookup above to check that you have entered the NZBN correctly.
New Zealand Companies Register Information
NZBN
Entity Name
Registration Date
Entity Status
Entity Type
Registered Address
Office Address
Must be formatted correctly. 

Primary contact person

Must be a New Zealand phone number. 
Must be an email address. 

Conflicts of interest

All known conflicts of interest (whether actual, potential or perceived) must be declared. Council officers involved in the funding process are also required to declare any conflicts of interest.

Are there any Palmerston North City Council staff members or elected members in your organisation? * Required

This section is not applicable because of your response to question: "Are there any Palmerston North City Council staff members or elected members in your organisation?" on page 1

Are you aware of any other conflicts of interest which could affect this proposal? * Required

This section is not applicable because of your response to question: "Are you aware of any other conflicts of interest which could affect this proposal?" on page 1

Umbrella organisation consent (Not Applicable)

This section is not applicable because of your response to question: "Is your group a registered organisation?" on page 1

An umbrella organisation is an established, registered organisation that is willing to oversee and monitor the use of grants made to unregistered groups.

The roles and responsibilities of an umbrella organisation are:

  • To receive and hold the grant on behalf of a community group.
  • To pay out the funds as required by the community group.
  • To pay out the funds in line with the purpose of the project for which funding was awarded.
  • To endorse accountability reports on the project.
  • To repay any unspent funds to the Palmerston North City Council.
Must be a New Zealand phone number. 
Must be a valid email address.
The Charity Registration Number provided will be used to look up the following information.
Click Lookup above to check that you have entered the Charity Registration Number correctly.
New Zealand Charities Register Information
Reg Number
Legal Name
Other Names
Reg Status
Charity's Street Address
Charity's Postal Address
Phone
Fax
Email
Website
Reg Date
Must be formatted correctly. 
The NZBN provided will be used to look up the following information.
Click Lookup above to check that you have entered the NZBN correctly.
New Zealand Companies Register Information
NZBN
Entity Name
Registration Date
Entity Status
Entity Type
Registered Address
Office Address
Must be formatted correctly. 

This section is not applicable because of your response to question: "Is your group a registered organisation?" on page 1

The umbrella organisation contact person named above must agree to the following * Required
Response required.Response required.

Event details

Have you confirmed venue availability and requirements with the owner?
This includes PNCC if the event is on public grounds or road closures are required.
Must be a date. Applications must be submitted at least two months prior to the event date.
Must be a date. 
Must be a number. 
Will the event cost anything for people to attend?
This includes any activity charges as well as admission costs.

This section is not applicable because of your response to question: "Will the event cost anything for people to attend?" on page 1

Event outcomes

This section is for you to describe the aims of the event, and provide details about how it will run.

What are the the expected benefits/outcomes for participants or others?
A community can be geographic (eg a neighbourhood) or a community with a common background or interest.
List the specific activities that will take place.
List any community groups, government agencies, businesses etc who are involved in this event.

Promotion

Events supported by the Celebrating Communities Fund should be open and accessible. A marketing plan shows how you will promote your event to the public.

    Health and safety and waste minimisation

    We need to make sure that events funded by PNCC are safe for all attendees. Depending on the nature and size of your event, you may need a formal health and safety plan. This plan should cover the hazards and risks of an event, including things like traffic management, recycling and waste minimisation, healthy beverages, sun protection, and first aid.

      Event budget

      Are you GST registered? * Required
      Response required.

      If you already have an Excel budget for this event, please upload it here. Otherwise, you are welcome to fill out the budget template below.

        Must be an Excel file.

        Expenditure

        Please set out the costs for the entire project in the table below. Remember to include support in kind (like donated materials) and volunteer hours (number of hours and estimated cost/value per hour).

        If you have quotes (recommended for items over $1,000) please upload these in the supporting information section below.

        The Celebrating Communities Fund guidelines list the kinds of costs that are eligible and ineligible for funding.

        ItemAmountDo you want PNCC to fund this item?
        This number/amount is calculated. 

        Income

        Work out the income for the entire project in the below table. It’s rare for us to fund whole projects, so think about where else you will access funds. Remember to include support in kind as listed in your expenditure table above.

        The average Celebrating Communities Fund grant is $3,500, with past grants ranging from $500 to $15,000.

        Source of incomeAmountConfirmed?
        This number/amount is calculated. 

        Expenditure – income

        This number/amount is calculated. If the box shows a positive number, you need to add or request extra income or cut down your expenditure.
        Must be a dollar amount. 
        Are you seeking funding from other sources for this event? * Required

        This section is not applicable because of your response to question: "Are you seeking funding from other sources for this event?" on page 1

        Please provide details of other funding you have requested for this event.

        FunderAmount requestedConfirmed?Decision date
        Must be a dollar amount. 

        Supporting information

        If you have any additional material you would like us to refer to, please enter it in the sections below. This is not a requirement.

          Terms of agreement

          You will only be bound by these terms if your application is successful.

          1. In accepting the offer of funding from the Palmerston North City Council, the applicant agrees to:

          • complete the project as outlined in the application (or request permission in writing from the Council for any change to the project)
          • use the grant money for the expenses identified in the success letter
          • return any unspent funds
          • operate in an open and publicly transparent manner
          • manage the project in a financially prudent manner with full, up to date and accurate records
          • keep invoices/receipts and a record of all expenditure for seven years
          • participate in any funding audit of my organisation or event conducted by Palmerston North City Council
          • contact the Council to let them know of any public event or presentation that is funded by the Palmerston North City Council
          • positively acknowledge the support of the Palmerston North City Council in all relevant media and promotional activities
          • give permission for my/our name, brief details about the event, and the amount of the grant to be made available to the public
          • ensure that service delivery adheres to legislative requirements, including requirements under the Vulnerable Children Act 2014, Health and Safety Act 2015, and Employment Relations Act 2015
          • establish a risk management plan for the event, including compliance with health and safety regulations (including provision for spectator safety and roading issues)
          • complete and return a written report no later than three months following the event. I/we understand the information given in the project result form will be referred to if I/we apply for further funding
          • notify the Council of any changes to office holders of the organisation, or changes to the organisation’s address or other contact details, should this occur before I/we return the final report.

          2. Palmerston North City Council shall not be liable for any loss or damage incurred or sustained by the applicant, or any of its employees, agents, contractors, customers or volunteers.

          3. Representatives of both parties to this agreement will discuss any issues relating to the achievement or non-achievement of the expectations outlined in the agreement. If either party identifies any issues, such discussions will take place as soon as practical.

          4. No alteration to, deletion from, or amendment to, any of the provisions of this agreement shall be binding on the parties unless both parties agree, and this agreement is recorded in writing.

          5. Palmerston North City Council may terminate this agreement, with two months written notice, where it considers there are serious performance problems against the expectations outlined in this agreement.

          6. In the event that the applicant fails to comply with these terms of agreement, Palmerston North City Council is entitled to terminate the agreement immediately. In the event of termination the applicant is required to repay the grant money to Palmerston North City Council.

          Do you accept the terms of agreement outlined above? * Required

          Declaration

          You must agree to the below statements before submitting your application: * Required
          Response required.Response required.