Community Development Small Grants 

The Community Development Small Grants Fund is to provide funding for essential administration expenses to enable local communities and for-purpose organisations to operate. It is open to local communities and for-purpose organisations based in Palmerston North and primarily providing a service, activity, or project to Palmerston North residents. 

The application and allocation process is administered by Te Pu Harakeke on behalf of the Palmerston North City Council. 

If you have questions please contact the Te Pu Harakeke team at smallgrants@tepuharakeke.org.nz or call 06 354 3809. 

BEFORE YOU BEGIN 

Click here to read the application guidelines.

To complete this form you will need: 

1. To have completed any outstanding accountability forms for Community Development Small Grants received in previous years.
   
   
2. Copies of the following documents: 

• • Your most recent Financial Statements or Statement of Service Performance
  • A statement of income and expenses (profit & loss) for the current financial year (i.e. the financial year which includes April/May 2025)
  • A balance sheet, bank statement, or a screenshot of online banking. This must show the balances of all accounts (including term deposits/investments)
  • An operational budget (can be draft) for the financial year which includes July 2025. 

You may begin anywhere in this application form. We recommend you save as you go. 

If you need more help using SmartyGrants, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's) 

MOVING THROUGH THE APPLICATION FORM 

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want. 

You can also click 'next page' or 'previous page' at the top or bottom of each page to move forward or backward through the application. 

SAVING YOUR DRAFT APPLICATION 

If you do not wish to complete your application in one sitting, simply click 'save and close' and log out.

When you log back in, click 'My Submissions' at the top of the screen to view unsubmitted and previously submitted applications.

DOWNLOADING YOUR APPLICATION 

If you would like to download an application as a PDF, click on the 'Download PDF' button located in the bottom of the last page of the application form. 

ATTACHMENTS AND SUPPORT DOCUMENTS 

Supporting documents are required in this application. Ensure you have the document/s saved on your computer, or on a storage device to assist with locating and uploading files.

Files can be up to 25MB each. We recommend uploading files one at a time. 

COMPLETING AN APPLICATION IN A GROUP/TEAM 

Different team members can work on an application using the same log in details as long as only one person is working on the application at a time. Ensure each member saves their work as they go.

SUBMITTING YOUR APPLICATION 

You will need to review your application before you can submit it. The Review and Submit button can be found at the bottom of the Navigation Panel. 

Once you have reviewed your application, click 'Submit' at the top or bottom of the screen or on the navigation panel. 

Once you have submitted your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register. If you do not receive a confirmation of submission email , check your spam and junk email folder. If there is still no email than your submission has not been submitted successfully. Complete the review and submit process again.

Please note that once an application has been submitted, no further editing or uploading of support materials is possible.