Community Development Small Grants 2026/27

This is a preview of the Community Development Small Grants Application 2026/27 form. You will be able to start a submission when the round opens at 1 May 2026 (NZST)
 

Small Grants Fund

* indicates a required field.

Applicant Information

Has your organisation ever received a Small Grants Fund? * Required

You must confirm you have completed the accountability form for any previous years' successful Small Grants applications before you can submit this application.

I confirm we have completed the accountability form for our most recent Community Development Small Grant * Required

Contact person

Primary Contact Person

Must be a New Zealand phone number. 
Must be an email address. 

Secondary Contact Person

Must be a New Zealand phone number. 
Must be an email address. 

Legal Structure

Most groups we fund are independent legal entities such as Charitable Trusts or Incorporated Societies. Groups without a formal legal structure may apply under an umbrella organisation who agree to receive and administer the funds on their behalf. A representative of the umbrella organisation will need to fill out the Umbrella Organisation section below.

Does your group have a formal legal status? * Required

This section is not applicable because of your response to question: "Does your group have a formal legal status?" on page 1

What is your legal structure? * Required
Response required.
Clear the selected value for What is your legal structure?
The Charity Registration Number provided will be used to look up the following information.
Click Lookup above to check that you have entered the Charity Registration Number correctly.
New Zealand Charities Register Information
Reg Number
Legal Name
Other Names
Reg Status
Charity's Street Address
Charity's Postal Address
Phone
Fax
Email
Website
Reg Date
Must be formatted correctly. 

Umbrella Organisation (Not Applicable)

This section is not applicable because of your response to question: "Does your group have a formal legal status?" on page 1

As your group is not its own legal entity, you will need to nominate a legal entity to act as an umbrella group to manage the grant on your behalf. This does not exclude the umbrella group from applying for a grant in their own right.

The roles and responsibilities of an umbrella organisation are:

  • To receive and hold the grant on behalf of a community group.
  • To pay out the funds as required by the community group.
  • To pay out the funds in line with the purpose of the project for which funding was awarded.
  • To endorse accountability reports on the project.
  • To repay any unspent funds to Te Pū Harakeke.

The contact person named below will be contacted and asked to confirm that they:

  • agree to act for the applicant group in receiving and monitoring the use of a grant from the Community Development Small Grants Fund
  • understand the description of the roles and responsibilities of an umbrella organisation as described above.
  • have authority to commit to this role on behalf of this umbrella organisation.
Must be a New Zealand phone number. 
Must be an email address. 
The Charity Registration Number provided will be used to look up the following information.
Click Lookup above to check that you have entered the Charity Registration Number correctly.
New Zealand Charities Register Information
Reg Number
Legal Name
Other Names
Reg Status
Charity's Street Address
Charity's Postal Address
Phone
Fax
Email
Website
Reg Date
Must be formatted correctly. 

Fund criteria

The Community Development Small Grants Fund will prioritise services, activities, or projects that demonstrate these factors:

  • contribute to outcomes to achieve goal 2, 3 or 4 of City Council's strategic direction,
  • have a need for administrative support, and
  • do not receive other forms of operational funding and support from Council 
Is your organisation based in Palmerston North and primarily delivering a service to Palmerston North Residents?

This section is not applicable because of your response to question: "Is your organisation based in Palmerston North and primarily delivering a service to Palmerston North Residents?" on page 1

Do you receive other forms of operational funding or support from PNCC? * Required
This includes rates remissions and community occupancy.

This section is not applicable because of your response to question: "Do you receive other forms of operational funding or support from PNCC?" on page 1

Please identify the Council funding priorities that your proposal will contribute towards:
Clear the selected value for Please identify the Council funding priorities that your proposal will contribute towards:
Word count:
Word count:
(ie what do you hope to achieve in the long run?)
Word count:
(ie how do you contribute to Goal 2, 3 or 4?)
Must be a whole number (no decimal place). 
Word count:
(eg which ethnic groups, age groups, specific localities or communities? If all, please state this)
Word count:
(For example, you may wish to outline any significant increases or decreases in your services)

Expenditure

Please itemise the amount you are applying for in each of the following categories (exclusive of GST). The total amount you can apply for is $5,000.

Please only list the requested amount for your activities in Palmerston North. Do not include the budget of your regional/national office.

Press ➕ to add more rows if you want to apply for an administrative expense outside of these categories (see applicant guidelines for expenses we will not cover).

If not applying for a category, you can remove the line by clicking the ➖ icon.

 

ItemAmount requested
Must be a dollar amount. 

Must be between 7 and 12 rows

This number/amount is calculated. What is the total financial support you are requesting in this application?

Expenditure Description

Please provide context on how the expense will be used, or a description of the proposed expenditure items above. Please note that applicants should provide all information required for assessors to make an informed decision.

Must be at least 1 rows

Other funding applications

Please provide details of other grants you have applied for to cover administrative expenses for the same financial year. If they are confirmed, enter the amount actually awarded.

FunderAmount requestedConfirmed?
Must be a dollar amount. 

Must be at least 5 rows

Balances & Budget

Please upload a balance sheet, bank statement, or a screenshot of online banking. This must show the balances of all accounts (including term deposits/investments). * Required
Upload new fileSelect stored file
    A minimum of 1 file must be attached. This should be less than 3 months old.
    Please upload your budget (income and expenses) for the financial year that includes July 2026. If you are a local branch of a regional organisation, please provide the budget for the Palmerston North branch only, if possible. * Required
    Upload new fileSelect stored file
      A minimum of 1 file must be attached. (This may be a draft budget)

      Tagged funds

      If you hold any funds or reserves tagged for specific purposes which are not included in the annual budget you attached above, please outline these here.

      Examples might include

      • any grants which have been paid in advance which you are holding for the next financial year;
      • funds being held for a major project such as a future building project;
      • funds which must be used only for a specified purpose and must be returned if unused;
      • funds which you hold on behalf of another group.

      Use the ➕ button to add more rows.

      ItemAmountExplanation

      Must be at least 1 rows

      This number/amount is calculated. 

      Financial Statements

      Please upload your most recent Financial Statements or Annual Performance Report * Required
      Upload new fileSelect stored file
        A minimum of 1 file must be attached. This is the document you provide to Charities Services in your annual return.
        Have these Financial Statements been audited or reviewed? * Required
        Response required.
        Clear the selected value for Have these Financial Statements been audited or reviewed?

        Income & Expenses

        Statement of income and expenses (profit & loss) for the current financial year to date. * Required
        Upload new fileSelect stored file
          A minimum of 1 file must be attached. 

          Other documents

          Please upload any other supporting documents (optional)
          Upload new fileSelect stored file